Anaplan Helps - Bay Area Cotton Masks

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Anaplan understands that many non-profits, government agencies, health care providers, pharmaceutical companies, and academic institutions need a solution to plan against the ever-changing variables that impact their businesses due to the COVID-19 pandemic. Our community of master anaplanners has created some pre-built applications to help you as you work in the Anaplan Platform. This should give you tips and tricks as well as ideas you can apply to your business.

Highlights of App

What is it

• #covid19 Volunteer Community model as a response to a widespread shortage of PPE to provide the relive to front-line essential workers including healthcare providers, 911 responders, paramedics, assisted living facilities, ICU units, pediatric/neonatal facilities, urgent care, ER, Red Cross and more. The model allows us to streamline, automate the highly manual process and spreadsheet intensive process of collecting materials resources necessary for mask making process, redistribution of these materials, deliveries to the recipients via coordinating the efforts of 200+ volunteers.

Who Benefits

• #Covid19 Emergency Supply Chainapplication for Health Care Industry & Other Essential Front-Line workers. The use case is for a non-profit volunteer organization, BACM (Bay Area Cotton Masks, the Facebook community volunteer group). *The BACM volunteer group was formed 3/21/20, it grew from 5 volunteers to 250 in seven days; as of 3/31/20 BACM consists of 434 members, of which 150+ volunteers are actively sewing the simple design cotton masks. Another 50+ volunteers facilitate donated mask materials collection, preparation/wash, fabric cutting/mask kit making, drop-offs/pickup at 7 locations and delivery to the front-line essential workers work locations. Other members in this community learning to sew within the group from the more experienced sewers, support the efforts with supplies donations and take on various educational and admin tasks.

Source of data:

The data used to manage and coordinate the parts of the process is being collected via the Google Forms into the Google spreadsheet, via links listed on the group’s Facebook page facebook.com/groups/SFBACM.

Main points of data collection are:

• Sewing Volunteer form.
• Non-sewing volunteer form.
• Materials donations form by anyone.
• Health care provider request form.
• Materials request form by sewing volunteers.
• End of day mask inventory count by location coordinator.
• Ongoing mask kit inventory count by location coordinator.

The key parts of the process addressed by the model allow instant availability of accurate data to each location’s coordinator:

1. The coordinator reviews are available donated material inventory, finds available local drivers, engages drivers to get fabrics from the drop-off location to the cutters, cutters prep fabric and form 10-count-mask supply kits. The kits are delivered back to the local drop off location.
2. The coordinator assess the available mask-kit-count and contacts the sewing volunteers short of supplies to pick up the kits available at the location. The sewing volunteers make masks and drop off the local drop-off center.
3. The coordinator review the health providers and other front-line workers requests received, evaluates urgency to determine priority and fills the requests.
4. The coordinator reaches out to local drivers for availability and assigns deliveries to the recipients taking into account driver’s willingness to drive within certain neighborhood or max mileage.
5. The coordinator assesses the remaining inventory at the end of the day to plan the next day’s deliveries.

Model Builders

• Name: David Edwards @DavidEdwards 
• Title: Principal Consultant
• Company: David Edwards Consulting, LLC

• Name: Anya Skvortsova @AnyaS 
• Title: Senior Consultant
• Company: Allitix

Business Functions	Nonprofit
Size	17 MB
Languages	English
Modules	34

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App Photos: