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Occasional Contributor

Saved Export Actions

For saved exports from Anaplan, how does the export remember what to export? I'm used to creating a saved view to represent the export, however, if a saved view is not created and potentially certain list members and/or line items were hidden/visible when the export was created, is that what Anaplan remembers for that specific export action?

 

It would be nice for Export actions to specify what the export is using as its' source.

4 REPLIES 4
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Master Anaplanner/Community Boss

Re: Saved Export Actions

@adpinto ,

 

First, I completely agree it would be nice to have the view defined in a column instead of the current way where it just tells you the module it comes from.  Second, when you export from a module not using a saved view, it will export every line item defined in the current view.  For example, if I hide 5 line items and do an export from a module, it will only export the line items I am wanting.  But, I didn't save it as the default view of the module.  So, if I close the module and run the export again, it will export all line items.  Now, I could save the default "view" of the module to only show what I want to export, but that is against best practice as the default view of every module should be "clean", meaning nothing is hidden, no filters, no conditional formatting, etc.  All of the "pretty" stuff should be saved in a view for performance reasons (they only get kicked off when the view is accessed).  

 

How does it remember?  When you create an export, there is functionality where you can define if this export needs to be saved or not (ad hoc).  If you save this action, the definition of the action will be tied to the view.  So, if the view changes, the export action will pick up the changes (new line items) or hierarchy members.

 

2020-01-16_10-03-15.png

 

Hope this helps,

Rob

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Occasional Contributor

Re: Saved Export Actions

@rob_marshall 

 

Thank you. I adopted an existing model and there is an action that works the way we want it to, however, exports to txt file. We would like that to be xlsx export. It's >11k rows so initially a txt file before xlsx was available. If we flip the existing action to xlsx and run it, everything is fine. However, if I try to replicate the export with a new export using the same definitions and trying any of the saved views, I don't get the exact same output. so wondering what someone may have done to create that existing export that works on an ongoing basis. I suppose I just need to create a new saved view and action the way I need it to be.

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Contributor

Re: Saved Export Actions

Hi @adpinto,

Anaplan works well regarding export action.

But the thing to be noted is Don't change the existing export action, instead create a new saved view from the main module and perform the export action and mark it as new saved export action. It Should Work.

 

If my answer doesn't help please post some screenshot for better clarity.

 

Thanks,

Sorna Raja Prabhu

Master Anaplanner/Community Boss

Re: Saved Export Actions

@adpinto ,

 

This is an excellent point in defining the filters in the view and not on the export.  If they are on the export, they could be missed.  What type of export is it?  Look to see if if they have filtering defined.

 

2020-01-16_11-20-47.png2020-01-16_11-21-38.png