{Trick] Previous on regular list / sequential calcs using time as days

Master Anaplanner/Community Boss

{Trick] Previous on regular list / sequential calcs using time as days

Hi everyone,

I've been talking about this in the forums a few times and recently @gaurav_sharma-bng  told me he couldn't get it to work so here's a quick topic on how to do this. 


Used for:

Doing sequential calculations in Anaplan or doing previous on a regular list



as we're using time as days, it's quite a heavy solution. So use it with great caution.



I came accross this when I started Anaplan 5 years ago (work anniversary this week) and it was one of the first complex technical tricks I solved. I wanted to do some kind of Gantt logic where the date of step is dependent on the date of the previous step. Years later, I mostly use this to do SEQUENTIAL CALCULATIONS.

You can see here, on the Dependent Step line item, I'm linking the steps together. We often do that when doing custom timescale. You'll be able to lookup on this line item.


Steps definition.PNG

I'll explain the formulas once you get the calculation module, as below:

Steps over time.PNG

You can see this module has the "Steps" list + the time, in daily(use a one year only time range).

The whole thing here is to be able to identify every step with a day: you can see training = 1 jan, Requirements = 2 Jan etc

For this, the counter is used, it is a simple formula. Note the subsidiary view, as thie line item does't need the steps dimension. This method is usually heavy so you will want to save space. 




Now in Step Finder, you can use FINDITEM formula to identify the step that has this code:


FINDITEM(Project Steps, TEXT(Counter))


In my case, I went for extremely simple codes for the Steps list : 1,2,3,4,5,6. You can use more complex codes, as long as there is an increment that you can match as the day increases.

ps: we shouldn't nest formulas within (especially) FINDITEM, avoid it if you have the space


From there, it is actually done. Depending Start Date formula is:


IF Step Finder = ITEM(Project Steps) THEN 
   IF ISBLANK(Steps Definition.Dependent Step) THEN
      Steps Definition.Initial Start Date 
      PREVIOUS(Term Date[LOOKUP: Steps Definition.Dependent Step]) 


The first line is used to identify if the Step item of the list is the same as the Step found with the FINDTEM. Otherwise, we don't want to do anything. Then I'm simply checking if the step is the first, in which case I'll take the initial start date, ELSE I take the previous term date. This is where the PREVIOUS on a normal list if doable. as it is mixed with time.


Duration formula :


IF Step Finder = ITEM(Project Steps) THEN Steps Definition.Duration ELSE 0


Term Date formula:


IF Step Finder = ITEM(Project Steps) THEN Depending Start Date + Duration ELSE BLANK



Now you can simply bring back the correct dates to the Steps definition module by SELECTing the Time.All Periods


Steps over time.Depending Start Date[SELECT: TIME.All Periods]


I hope this is clear



This is a complex trick that is heavy on the space and performance: avoid it if you can. However sometimes you just can't and it is very useful. I've used it in several projects to do sequential calculations such as supplier allocations, allocation of a value to tiers (for commission), dependent dates etc.

Beware that it is not unlimited: as you are using days, you only have 365 sequences in your calc.

Nathan Rudman, Anaplan Model Builder

Re: {Trick] Previous on regular list / sequential calcs using time as days

@nathan_rudman yet another brilliant article.

Thanks for sharing this.

Just one question. 

If my first start date is in Dec and my last step is in January of the next year, will I have to use a time range of two years?

Or is there a creative way to add a year to the result of the formula?


Great article @nathan_rudman. I really enjoy reading your articles. Hope to see more!

Jared Dolich
Master Anaplanner/Community Boss

Re: {Trick] Previous on regular list / sequential calcs using time as days

start date and end date don't matter.
The difficulty will be if you have more than 365 steps, you'll have to creative in the code so that finditem can find the next item. Quite easy just counting the years and incrementing along

Nathan Rudman, Anaplan Model Builder
Certified Master Anaplanner

Re: {Trick] Previous on regular list / sequential calcs using time as days

Thanks a lot Nathan for taking efforts to provide the detailed steps for the solution. It fits in my requirements perfectly.